Our Process
Every limestack engagement follows the same sprint governance model — documented requirements, regular demos, and full client visibility from day one.
The Philosophy
Most offshore engagements fail not because of technical skill, but because of process failures — unclear scope, inconsistent communication, and invisible blockers. We built our delivery model specifically to eliminate these.
Engagement Phases
Whether it's a 6-week build or a 12-month offshore team, every engagement goes through the same structured phases adapted to your scale.
We run a structured 30–60 minute discovery call to understand your goals, systems, team, and constraints. Within 48 hours, we return a written project scope, delivery timeline, team composition proposal, and pricing. No vague estimates — only written commitments.
Team setup, permission access, tooling integration (JIRA, GitHub, Slack, Figma), backlog creation, and QA framework setup. Sprint 0 is always completed within the first week so your team feels forward momentum immediately, not setup drag.
2-week sprints with async daily standups, mid-sprint check-ins, and sprint review calls. Full client visibility in the backlog at all times. Every sprint ends with a demo and a written sprint report covering completed work, upcoming goals, and active blockers.
Every deliverable goes through our internal QA checklist — cross-browser testing, mobile responsiveness, performance audits, accessibility checks, and functional QA — before it reaches your review stage. You review clean releases, not rough drafts.
Staged environments, deployment automation where applicable, and structured handoff documentation. If you're taking the project in-house, we provide comprehensive technical transfer documentation. If you're continuing with us, we roll directly into the next sprint cycle.
For long-term engagements, we run quarterly delivery reviews — team performance, capacity planning, process improvements, and roadmap alignment. Your delivery infrastructure scales as your business grows.
Sprint Cadence
The team reviews the backlog, commits to a sprint goal, and assigns tasks. The sprint board is shared with the client before any work begins.
Daily async standups via Slack or Loom. Mid-sprint check-in on day 5. All progress visible in real-time on the shared sprint board.
Internal QA across all deliverables. Staging environment updated. Client notified with a review link before the sprint closes.
30-minute sprint review call covering completed work, performance against sprint goal, and a preview of the next sprint backlog. Written sprint report shared within 24 hours.
Reporting & Visibility
We believe in structured transparency — not just open access to sprint boards, but proactive, written communication that keeps you informed without requiring you to chase updates.
Tooling & Integration
We adapt to your existing tooling preferences so there's no friction when we integrate with your team.
JIRA, Linear, Asana, Monday.com, Trello, or Notion. We work in whatever your team is already using, or help you set up a clean new workspace.
Slack, Microsoft Teams, or Google Chat for daily async comms. Zoom, Google Meet, or Teams for scheduled calls and sprint reviews.
GitHub, GitLab, or Bitbucket with branch protection, PR review workflows, CI/CD pipelines, and automated testing where applicable.
Figma for UI/UX design with shared team libraries. Notion, Confluence, or Google Docs for living technical documentation and handoff materials.
FAQs
For most project-based engagements, we can begin Sprint 0 within 3–5 business days of contract signing. For larger offshore team setups requiring specialist hiring, lead time is typically 2–3 weeks. Discovery calls can be booked same-week.
Incomplete sprint items are carried forward with root cause analysis in the sprint report. We distinguish between client-driven scope changes (which affect timeline), team-side blockers (which we absorb), and external dependencies (which we escalate). You're never left guessing why something slipped.
Yes, through a lightweight change request (CR) process. Any scope additions are estimated, written up, and signed off before they're added to the backlog. This keeps scope, timeline, and budget aligned throughout the engagement — no surprise invoices.
Both. For well-defined project scopes, we offer fixed-price contracts with milestone-based billing. For evolving scope, ongoing retainers, and offshore team models, we use time-and-materials with monthly caps available. Most clients choose fixed-price for phase 1 builds and T&M for ongoing iteration.
We maintain a small capacity buffer each sprint for genuine urgent items. Requests are triaged by priority, estimated quickly, and either slotted into the current sprint or added to the next sprint start. Truly critical production issues are handled same-day outside the sprint framework.
Ready to Start?
Book a 30-minute discovery call. We'll return with a written scope and timeline within 48 hours — no pressure, no commitment.